Operational Support for Membership Organizations

Is your organization run by a working board with little or no staff?

Zzeem provides one-stop shopping for all of your needs. And if you already have service provider relationships, Zzeem can manage them for you.

If you are too busy working “in” your organization rather than on it, then you need a professional back office.

Zzeem provides an affordable solution that helps free up your time to concentrate on what’s important to you – providing value to your members.

Our team is supported by strong web delivered software which is shared with you. The Zzeem Membership Database (ZMDb) keeps your membership list up to date and allows you to easily send email blasts to your members to keep them informed.

The ZIPrS document management system provides a secure method of accessing, storing and updating all your important documents ensuring everyone in your organization is on the same page.

Short on in-house resources? We can build you a custom back office and staff it. You choose the services that you need and we’ll provide them at an affordable fixed monthly price.

Where can Zzeem add value to your organization?

Association Management

 The greatest gift is time. Do you need more of it? Do you want it all? Zzeem can take care of all of your administrative needs and give your board members time to take care of the big picture.

Member Management & Communications for Membership Organizations

 You want your organization to look highly professional and well-run. We know how to treat your members. They need to feel valued and supported. Our strong systems and relationship-oriented team ensure that your members are served in a timely and professional manner.
  1. Record member renewals and new members including payment information in membership management system
  2. Manage communication with members

Technology Services for Membership Organizations

 Zzeem knows technology. We build websites and software and we also manage other technology service providers on your behalf. You can use our platform or stay with the providers you already have and delegate the management to us.

Choose from these services:

  1. Domain administration
  2. Website design, development & hosting
  3. Webmaster services
  4. Email administration
  5. Unlimited access to ZIPrS on-line document management system
  6. Unlimited access to ZMDb on-line membership management system
  7. Accounting system

Financial Services for Membership Organizations

 Zzeem’s staff includes chartered accountants and bookkeepers. We understand the special needs of both not-for-profit entities and corporate entities that function as not-for-profit organizations.
  1. Monthly bookkeeping, bank reconciliations
  2. Monthly cash-flow report and budget updates
  3. Quarterly financial statements
  4. Annual tax filings & GST returns

Board Support & Training for Membership Organizations
  1. Manage board meetings, agendas and minutes
  2. Facilitate board retreats
  3. Post and maintain board documents on document management system i.e. charter, policies & by-laws
  4. Train new board members
  5. General administrative services

Event Management for Membership Organizations
  1. Plan and deliver conferences, workshops and seminars
  2. Design and produce event materials
  3. Manage and support speakers

Sponsor Relationship Management for Membership Organizations
  1. Manage existing sponsor relationships
  2. Attract new sponsors

FREE VALUE: Are you looking for a job description for an administrative assistant for your organization? Click here to download a job profile.